UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Under the supervision of the Programme Specialist, the Office Administrative Assistant contributes to the effective management of the UN Women Brazil Office, concentrating on administrative support to the Country Office and providing assistance to the UN Women Representative. The Administrative Assistant supports the office by performing a variety of standard administrative processes ensuring high quality and accuracy of work in compliance with UN Women corporate rules and regulations. S/he promotes a client-oriented, quality and results-oriented approach. The Office Administrative Assistant works in close collaboration with the programme and projects staff and the operations
team to ensure consistent service delivery.
- Functions:
- General administrative assistance to the UN Women Country Office and the Representative;
- Ensure effective provision of administrative and logistical support;
- Provision of administrative support to Organizational Efficiency and Effectiveness (OEEF) project;
- IV. Support to knowledge building and knowledge sharing
2. Key Performance Indicators:• Adherence to UN Women rules and regulations;
• Quality support to conferences and events;
• Quality organization of files and reports;
• Timely and quality support to the Representative and the Country Office team.
3. Competencies
Core Values:
• Respect for Diversity
• Integrity
• Professionalism
Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
Functional Competencies
• Ability to administer operational processes and transactions;
• Ability to perform work of confidential nature and handle a large volume of work;
• Good knowledge of administrative rules and regulations;
• Good IT and web-based management skills.
4. Recruitment Qualifications:
Education and certification: • Bachelor’s degree in Business Administration, Bachelor of Commerce, Human
Resources, Finance, Social Sciences, International Relations and any other related
fields.
Experience: • At least 5 years of responsible experience in administration, events management,
procurement, human resources, or logistic support service.
• Experience in the usage of computers and office software packages (MS Word, Excel,
etc.)
• Experience in the use of ATLAS is an asset.
Language Requirements: • Fluency in oral and written English is required. Fluency in Spanish is an asset.
• Knowledge of the other UN official working language is an asset.
Candidates should fill the P11 to apply for the position and to send a motivation to e-mail
unwomenbra.hr@unwomen.org
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