Operational context
As the influx of Venezuelans continues unabated and the humanitarian needs increase, UNHCR Brazil is rapidly scaling up its staffing and response in several field locations. Brazil’s decision to implement a voluntary relocation initiative to move Venezuelans to other states to improve their integration prospects and relieve pressure from the border communities means that UNHCR-Brazil will continue to work closely with the Brazilian authorities on this initiative. Part of the strengthening of the operation included a rapid expansion of the staff and affiliated workforce to over 100 people distributed in the 6
offices UNHCR has in the country. This regular position has been created to respond to the increased level of administrative and financial needs arising from the above-mentioned situation.
Organizational context
The Assistant Administrative Officer is responsible for supporting the Sub-Office in the implementation of general administrative and resource management tasks. The incumbent assists the Supervisor in all administrative matters addressing day to day tasks and contributing to deliver administrative activities. S/he will contribute to establish and maintain efficient administrative control mechanisms to ensure
compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems. Frequent external contacts are counterparts in other organizations or in national Governments at working level related to issues of importance to the Organization’s programmes. Direct supervision is received from the immediate supervisor. The incumbent will also refer to UNHCR
and UN handbooks and policy papers concerning administrative rules and regulations.
Functional statement
Duties
– Monitor the day-to-day personnel and administrative operations of the office.
– Participates in the recruitment and training of General Service staff for specialized and nonspecialized work and assign General Service staff to meet work requirements.
– Supervises activities concerned with office and grounds maintenance, security, transport and similar services.
– Briefs international staff on general administrative matters, provide advice and ensure
administrative support as required.
– Contributes to the preparation of submissions of new or revised procedures and practices.
– Prepares correspondence, special reports, evaluations and justifications as required on general administrative matters.
– Handles all personnel matters related to attendance records leave, issuance of visas, licence, etc.
– Coordinate training and capacity-building activities to staff in administrative related areas.
– Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.
– Perform other related duties as required.
Essential minimum qualifications and professional experience required:
1-year of relevant experience with Undergraduate degree; or no experience with Graduate degree: in the field of Public or Business Administration; Economics or other relevant field; or no experience with Doctorate degree in the field of Public or Business Administration; Economics or other relevant field.
– Computer Skills.
– Proficiency in English and Portuguese.
Desirable qualifications and competencies
– Good knowledge of UNHCR’s administrative rules and procedures. Completion of UNHCR
learning programmes or specific training relevant to functions of the position.
Desirable qualifications and competencies
– Good knowledge of UNHCR’s administrative rules and procedures. Completion of UNHCR
learning programmes or specific training relevant to functions of the position.
Required competencies
Eligibility:
Candidates must be Brazilian citizens and must meet the essential minimum requirements of the position.
Remuneration: A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
If you wish to be considered for this vacancy, please submit your signed Personal History Form to brabrhr@unhcr.org by December 18, 2019, with the subject line “BRABR/2019/100 Assistant Admin. Officer, Boa Vista”. Application files must be named with the candidate´s full name, e.g. “NAME, LAST NAME – PHF”.
The Personal History Form and its supplementary sheet can be downloaded in the following links: https://www.unhcr.org/recruit/p11new.doc and https://www.unhcr.org/recruit/unhcr-phf-sup.docm
