Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Under the direct supervision of the Procurement Officer the UN Volunteer will undertake the following tasks:
- In accordance with UNICEF procurement and financial rules and regulations, provide effective support to the supervisor on supply/procurement activities, such as: review and evaluate incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, delivery dates, budgets and create purchase requisitions.
- Organize supply/procurement processes files and prepare supporting documents to the Contract Review Committee.
- Draft and prepare tender invitations.
- Draft and prepare Purchase Orders.
- Assist with and prepare Long Term Agreements and Direct Order Arrangements.
- Pro-actively follow up on placed orders (contracts & POs) and deliveries with all parties concerned to ensure timely delivery of goods and services. Transmit all relevant information to requesting officer including changes to planned deliveries. Prepare and provide timely and regular status / monitoring reports to section/Zonal offices Chiefs.
- Contribute to the regular review of business processes and standard operating procedures of office procurement procedures.
- Prepare evaluation of suppliers with respect to delivery performance and commercial acceptability.
- Coordination of logistic matters related to Brazil Country Office and Zone Offices events;
- Ensure effective arrangements for shipments and receipt of office supplies and equipment and household effects, including customs clearance.
- Provide timely and effective support to the international personal on submitting tax exemption and immunities within Ministry of Foreign Affairs and protocol documents.
Qualifications/Requirements
Required degree level: Bachelor degree or equivalent.
Education – Additional Comments:
- Completion of bachelor’s degree education required.
- Additional Technical or University level courses in business, international commerce, international relations, foreign trade, procurement, public/ private purchase are an asset.
Required experience: 36 Months
Experience remark: Minimum three years relevant working experience, preferably in a procurement function, from an administrative function in a commercial working environment.
Language skills:
- Portuguese(Mandatory), Level – Fluent
- English(Mandatory), Level – Fluent
Area of expertise: Administration and administrative assistance, Procurement and contracting, Logistics and supply management.
Area of expertise details:
- Proficiency in Microsoft Office package (Word, Excel and Power Point) is required.
- Knowledge of SAP is desirable
Driving license: No
Competencies values: Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Knowledge Sharing, Leadership, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness and Working in Teams.
Duration: 12 months
Application Deadline: 14 June 2020
