Background
The World Food Programme (WFP) is looking for talented professionals to support the Finance and Administration team in Brasilia.
Qualifications
- University degree in Economics, Accounting, Mathematics, Administration, Foreign Trade or related areas;
- At least three years of work experience in general administrative;
- At least two years of work experience in the field of finance, accounting, budget, audit or another related field;
- Previous contact with the the UN will be considered an asset;
- Knowledge in Microsoft Package, in special spreadsheets;
- Have a background of the UN financial policies, rules, regulations and procedures, beside the banking and ERP systems;
- Fluency in both oral and written communication in Portuguese and English;
- Skills: have a high sense of confindentiality and ability to work under pressure, to deal patiently and tactfully with staff members and to get along with people of different national and cultural backgrounds.
Responsibilities
- Ensure adequate registration and settlement in corporate systems;
- Prepare necessary cash receipt and journal vouchers as applicable;
- Monitor bank and petty cash accounts regularly to guarantee that adequate funds are available and appropriately disbursed;
- Assist status of expenditures and allotments through WFP corporate systems, record variations, update and consolidate budget tables for all office grants when needed;
- Prepare monthly expenditure and income forecast tables to support informed decision-making regarding replenishment of the local Imprest Account;
- Perform bank reconciliation and maintain relevant General Ledger Accounts;
- Bring any discrepancy or inaccuracy to the attention of the supervisor, initiate and follow up corrective actions;
- Extract and input data from various sources in administrative, human resources, procurement and other WFP corporate systems to support preparation and submission of monthly and annual reports packages to HQ;
- Assist in setup and implementation of proper accounting procedures, systems and internal controls;
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial, administration and audit matters;
- Review and maintain updated data of corporate systems for: fixed assets, fleet management system and premises administration;
- Negotiate terms of contracts with service providers and other stakeholders, when applicable.
- Process monthly payroll in cross-functional systems by collecting supporting documentation, reviewing spreadsheets, overtime reports, entitlements and, migrating consolited files;
- Support overall activities of Human Resources Unit;
- Verify vendor claims and contracts for accuracy and conformance with WFP finance rules and regulations.
More about
- Application Deadline: April 10th, 2022;
- Type of Contract: Service Contract (SB3);
- Duration of the Contract: 01 year (renewable);
- The candidate must have Brazilian Nationality or be legally authorized to work in the country.
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