Administrative Intern to the British Consul – British Consulate General – Recife, PE

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The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category
Foreign and Commonwealth Office (Policy & Political roles)
Job Subcategory
Commercial Diplomacy

Job Description (Roles and Responsibilities)

Main purpose of job

Provide enthusiastic support to the British Consul in Recife and to the Recife consulate team, with a focus on administrative assistance.

The purpose of this role is to support the British Consulate General in Recife in its daily activities, including, but not limited to providing support to the Consul in his role, back-office support for other teams in the Brazil Network for activities in the northeast of Brazil, general management of the office environment and involvement in special projects.

What will the jobholder be expected to achieve?

Support the Consul in using his time most effectively: scheduling meetings, answering requests and discussing recommendations.
Collecting information and suggestions from colleagues to advise on which stakeholders the Consul should meet, in line with the British Government’s priorities.
Making the necessary logistical arrangements for meetings to take place. Interacting with stakeholders to ensure good communication and preparation.
Making travel arrangements, including booking flights, making hotel reservations and arranging transport.
To prepare and attend meetings, functions and networking events in support of the Prosperity team
Provide technical and logistical support to Prosperity team needs, such as organising meetings, events, briefings, notes.
Involvement in special projects, likely in supporting with desk-based research and analysis of thematic issues.
Be closely involved in management of the office environment and be the first port of call for Corporate Services issues, such as liaising with colleagues and suppliers on IT and Estates issues, with oversight of the Consul.
There is scope in this position to get involved in a wide range of our work, from supporting delivery of our projects to interesting policy questions around trade and economics and building a stronger relationship between the UK and Brazil.

We are looking for someone with genuine enthusiasm and professional drive, who can adapt quickly and effectively to different situations.

Essential qualifications, skills and experience

Essential on arrival:

Working towards a degree in International Relations, Business Administration, Marketing and International Trade, Economics or related field.
Excellent organisational, interpersonal, and communication skills.
Fluent in both English and Portuguese (written and spoken).
Excellent computer skills, including with Microsoft Word, Excel, Outlook.
Desirable qualifications, skills and experience

Desirable:

Experience of working with government or public institutions.
Understanding of the Brazilian domestic economy and politics.
Minimum 4th semester.

Required competencies
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Demonstrating Resilience
Application deadline
16 February 2020
Grade
Internship
Type of Position
Part-Time, Fixed term, with possibility of renewal
Working hours per week
30
Region
Latin America and Spanish speaking Caribbean
Country/Territory
Brazil
Location (City)
Recife
Type of Post
British Consulate General
Number of vacancies
1
Starting monthly salary (BRL)
1,697.00
Start Date
30 March 2020
Other benefits and conditions of employment
Must be eligible to live and work in Brazil.

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