Assistente Administrativo – Consulado do Canadá – São Paulo, SP


O Consulado Geral do Canadá em São Paulo está com uma vaga aberta para Assistente Administrativo.

Os currículos devem ser enviados em inglês ou francês para: até o dia 6/10!

Position Title: Common Services Assistant
Classification: LE-05
Section: MCS – Consulate General of Canada in Sao Paulo
Location: Consulate General of Canada in Sao Paulo
Employment: Indeterminate position
Submission Deadline: October 6th 2019
Annual Starting Salary: R$70.106,00 + Benefits
Eligibility: This position is open to individuals who are residing in Brazil and are legally eligible to work in Brazil.

Note: No payment will be made for any moving related expenses resulting from the acceptance of this position.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Screening Requirements:

Education: University Degree from a recognized university, or acceptable combination of education, training and/or experience.

Language: Fluency in Portuguese, English and/or French (reading, writing and speaking)


  • At least 3 years of recent work experience in one of the following areas: finance, property, contracting, HR, Customs and/or general office  procedures in a corporate or government office.
  • Computer skills: MS-Office Suite (including Word, Excel, PowerPoint, Outlook), Internet and SAP.

Job Summary:

Under the supervision of the MCO/DMCO (Management and Consular Affairs Officer / Deputy Management and Consular Affairs Officer), the incumbent is accountable for the provision of administrative support services of mission specific common services and the coordination of regionalized common services requests from the mission to the Common Services Delivery Point (CSDP). Responsible for the provision of documents, information and a variety of administrative services in support of more than one of the following areas: finance, human resources, customs, materiel management, procurement, contracting, property and facilities management processes and other duties as required.

Rated Qualifications:
Candidates who are contacted for this recruitment action should be prepared to demonstrate their knowledge and experience with the following items.


  • Knowledge of administrative, customs and office procedures;
  • Knowledge of basic financial procedures;
  • Knowledge of Portuguese, and English or French language;


  • Ability to research, analyze and evaluate information effectively;
  • Ability to synthesize information and prepare briefing material;
  • Ability to assess and determine priorities, organize duties, work under pressure and meet deadlines;
  • Ability to work independently and as part of a team;
  • Ability to communicate courteously and effectively with clients, both orally and in writing in Portuguese, English and/or French;
  • Ability to organize electronic data using Microsoft Office Applications, including Outlook, Excel and Word.

Behavioral Competencies:

  • Adaptability and Flexibility
  • Client Focus
  • Sound Judgement
  • Effective Interactive Communication
  • Teamwork and Cooperation


  • Experience in providing client service
  • Experience in working with corporate financial systems
  • Experience in analyzing financial information and preparing financial reports
  • Experience in property and facilities management
  • Experience in procurement, customs and/or contracting

Asset Qualifications:

  • Fluency, oral and written, in both of Canada’s official languages (English and French).

Operational requirements:

  • There is exposure to stress when responding to multiple and concurrent demands and to deal with time pressure and tight deadlines.
  • There is exposure to stress when working with local suppliers.
  • May be required to work overtime on short notice.
  • May be required to work directly with the public.
  • May be required to travel within and outside of Brazil for training and conferences.
  • Must be accountable for cash reconciliation and reimbursements.
  • Working hours of the Consulate General: Mon-Thu 8h-17h / Fri 8h-13h30

Conditions of Employment:

  • The appointment of the successful candidate will be subject to a Reliability Status Check (RS) obtained by Management.

How to Apply:

  • Send your application to:
  • Please quote competition in the subject of the email: 2019/2020-SPALO-003-Common Service Assistant
  • Your application should include your CV and a cover letter (maximum 1 page in English or French) mentioning the title of the competition, indicating your interest in this specific position and how you meet the education, experience and language requirements and 2 reference letters from previous jobs. Applications which do not include all of the requested documents or information will be rejected.
  • Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
  • Only applications received before the cut-off date and time will be considered for screening.


  • Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
  • Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
  • Candidates selected at the screening stage will be invited for further assessment and must indicate their preferred official language for this stage. Methods of assessment may include, but are not limited to, a written examination, and/or an oral interview.
  • Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
  • Only preselected applicants will be contacted.
  • Results of this competition may also be used to establish an eligibility list of candidates for similar openings in Brazil which might arise in the 12 months following the completion of this competition.

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