Assistente de Administração – ONU Mulheres – São Paulo, SP

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ONU Mulheres

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations,
works for the elimination of discrimination against women and girls; the empowerment of
women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women – in partnership with the International Labour Organization (ILO) and the European Union – is implementing the regional “Win-Win: Gender Equality Means Good Business” Programme to contribute to the economic empowerment of women, recognizing them as beneficiaries and partners of growth and development, by increasing commitment of private companies to gender equality and women´s empowerment and strengthening companies’ capacities to implement these commitments. The action will ultimately contribute to the achievement of gender equality through enabling women’s labour force participation, entrepreneurship, economic empowerment and thus their full and equal participation in society. The Programme is being implemented in 6 Latin American and Caribbean countries: Argentina, Brazil, Chile, Costa Rica, Jamaica and Uruguay, linking with EU countries. It also has a regional component under the responsibility of the UN Women Brazil Country Office.

Under the guidance and supervision of the Regional Programme Coordinator and the matrix
supervision of the Brazil National Private Sector Specialist, the Regional Administrative Assistant supports the Regional Programme, and its Brazilian component, of the Win-Win: Gender Equality. Means Good Business, by performing a variety of standard administrative processes ensuring highquality and accuracy of work. The Administrative Assistant promotes a client, quality and resultsoriented approach.

The Administrative Assistant works in close collaboration with the Programme staff and the
Operations team to ensure consistent service delivery.

 

Functions:

Provide general administrative and logistics support to the regional Programme and its
Brazilian component in accordance with UN Women rules, regulations, policies, and strategies
• Provide administrative support for the organization of conferences, workshops, training,
technical meetings, seminars, among others, including arrangements related to travel,
transportation and national and international lodging for the Brazilian and Regional
Components;
• Obtain quotations for all the processes of acquisition of goods and services, as well as for travel
and follow-up the processes until their conclusion;
• Provide administrative support to the Programme in dialogue with Joint Operations Facility
(JOF) and/or Programme/Office Buyer for preparation of Micro Purchasing, RFQs, ITBs or
RFPs documents, bids or proposals and their preliminary evaluation;
• Arrange and manage travel processes: prepare travel authorizations for external participants,
, calculate DSA and prepare travel claims (F10)
• Assist in holding local or external meetings and update the internal calendar of events (list of
attendance, evaluation surveys, printing of documents, etc.);
• Monitor and maintain office stationery supplies including maintenance of stock list of
stationery, distribution of stationery and keeping a log of distribution, as required;
• Monthly management of petty cash;
• Prepare requisitions in UN Women System “Atlas” for travel and acquisition of good and
services’;
• Liaise with providers of services and take required actions;
• Maintain filing system ensuring safekeeping of confidential materials;
• Other tasks required in the framework of the administrative and logistics support.
Provide administrative support to the implementation of Human Resources services
• Provide administrative support to the implementation of Human Resources services with full
compliance with HR rules, regulations, policies and strategies when required;
• Ensure Monthly Attendance Records are signed by supervisor and supervisees, maintaining
copy of them and supporting documents in file, in addition to sending originals to Brasilia
Office.
Provide administrative support to knowledge building and knowledge sharing
• Participate in the training for the operations/projects staff on Administration and Finance;
• Contribute and facilitate contributions to knowledge networks and communities of practice.

Key Performance Indicators:

• Adherence to UN Women rules and regulations;
• Quality support to conferences and events;
• High-quality and accurate administrative assistance;
• Accurate organization of files and reports;
• Timely support to team.

Competences:

Core Values:
• Respect for Diversity
• Integrity
• Professionalism
Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
FUNCTIONAL COMPETENCIES
• Ability to manage data/schedule;
• Ability to administer and execute administrative processes and transactions;
• Ability to extract, interpret, analyze data and resolve operational problems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Ability to support a team and team building skills;
• Good knowledge of administrative rules and regulations;
• Good IT skills and web-based management skills;
• Focuses on result for the client and responds positively to feedback;
• Attention to detail;
• Excellent knowledge of office software packages

Recruitment Qualifications:

-Education: Secondary education required. Bachelor´s degree in Finance, Accounting,
Business Administration or related fields is an asset

-Experience: At least 5 years of relevant experience in administration, procurement and
logistic support;
Working experience in multi-actor, multi-country, cooperation and/or
development projects is desirable;
Experience working with international organizations. Experience within the
UN System will be an asset;
Excellent use of computers and office software packages (MS Word, Excel,
etc.);
Knowledge and familiarity with UN-Women’s ERP system (Atlas) is an asset.

-Language requirements: Excellent communication skills (written and oral) in Portuguese are required;
Advanced knowledge of English;

A ONU Mulheres Brasil torna público a abertura de processo seletivo para a contratação de assistente de Programas para atuação em São Paulo. Poderão se candidatar pessoas com ensino médio completo; mínimo de cinco anos de experiência relevante em serviços administrativos, compras e logística; experiência profissional em organizações internacionais; excelente comunicação escrita e oral em Português; excelência no uso de computadores e pacote Office (MS Word, Excel, entre outros) e conhecimentos avançados em Inglês.

São desejáveis: Graduação em Finanças, Contabilidade, Administração de Empresas ou áreas relacionadas; experiência com multi-países, multi-agentes, cooperação e desenvolvimento de projetos; experiência no Sistema das Nações Unidas; conhecimento e familiaridade com o sistema UN-Women’s ERP (Atlas); conhecimento em curso da Língua Espanhola.

As candidaturas devem ser apresentadas mediante o preenchimento do formulário de Histórico Pessoal da ONU Mulheres (P11) por meio de envio para o correio eletrônico unwomenbra.hr@unwomen.org, indicando no assunto da mensagem: “Admin Assistant SB3 SP” até 25 de agosto de 2019 (23:59 hora de Brasília).

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*Vaga encontrada no perfil do profissional Leonardo Prudente.

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