Job Poster/Avis de concours
Version française disponible ici: https://www.wfca-tpce.com/fr/vacancyView.php?requirementId=4024&.
Position title: Mission Administration Officer (MAO)
Appointment Process Nº: 4024
Term Type: Indeterminate
Term Details: This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Rio De Janeiro, Brazil
Department: Consulate General of Canada in Rio de Janeiro, Brazil
Number of Vacancies: 1
Job Category: Administration
Level: Officer
Classification: LE-09
Salary: From R$192 045 annually plus benefits
Location: Rio De Janeiro, Brazil
Close date: Sunday, June 21, 2020 at 23:59 pm EST
Summary of Duties
Under the general direction of the Head of Mission (HOM), the MAO: A) Organizes and directs the Mission and the Common Services Program encompassing financial management, human resources, property and material, communications and administrative services; B) Advises the HOM and Program Managers on Departmental and Central Agency Policies, regulations and directives; C) Manages and controls the mission’s financial management plan in consultation with the HOM and Committee on Mission Management (CMM) as the Financial Officer; D) Coordinates and directs the mission’s communication and computer systems; E) Organizes and directs mission support services; F) Fosters and maintains liaison with other diplomatic mission representatives, appropriate local government authorities, and private sector contacts; G) Directly supervises three locally engaged staff: one Common Services Officer, one Common Service Assistant, and one Property Assistant; and H) Performs other related duties.
Area of selection/Eligibility
Open to internal and external applicants who are legal residents or citizens of Brazil, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Consulate General of Canada in Rio de Janeiro, Brazil does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.
Essential Qualifications
Candidates will initially be screened based on the essential qualifications relating to education, experience and the required linguistic profile. Candidates will have to clearly demonstrate, in their covering letter (750 words maximum), the manner in which they meet these criteria by explaining clearly and concretely how they meet each criterion of the essential qualifications. Please note that it is not sufficient simply to assert that one meets the requirements or to list current responsibilities.
Education:
Bachelor degree in Administration, Business Administration, Finance, Human Resources, Labour Relations or a bachelor degree in a related field from a recognized institution.
Language:
- Fluency in Portuguese (oral and written)
- Fluency in English and/or French (oral and written)
Experience:
- Experience working in a corporate services environment within a private company, a government office, a diplomatic mission and/or an international governmental organization;
- Demonstrated experience in providing hands-on expertise and leadership for a combination of administrative service functions, including finance, contracting, human resources, real property and information management and technology for a minimum of 5 years;
- Demonstrated experience managing large, complex projects; and
- Demonstrated experience in effectively supervising staff for a minimum of 5 years.
Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
- General knowledge of local, state, and/or federal laws related to property and human resources;
- General knowledge of information technology, contracting and property especially as the knowledge relates to efficient project management; and
- Excellent knowledge of business practices, organizational design and implementation, internal monitoring and reporting and finance.
Abilities/Competencies:
- Ability to assign, coordinate and review the work of subordinates, as well as the ability to provide leadership in a fast-paced, ever changing work environment;
- Ability to plan, forecast, allocate, monitor and manage budgets;
- Ability to grasp complex administrative principles and make decisions on difficult and involved issues;
- Ability to establish and maintain effective relationships with the public, government officials, management team, and mission employees;
- Ability to work independently and make quick decisions in a demanding office environment.
- Ability to multi-task, prioritize, work in an autonomous manner and make quick decisions in a fast pace office environment; and
- Ability to plan, organize and develop strategic and operational business plans and implement using project management and business processes design principles.
- Adaptability / Flexibility
- Client Focus
- Commitment to Public Confidence
- Effective Interpersonal Relations and Respect
- Sound Judgment
- Integrity
- Cross Cultural Sensitivity
- Conceptual Thinking and Problem Solving
- Organizational Awareness
- People / Team Leadership
Asset Qualifications
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
- Proficiency in both English and French (oral and written)
- Masters degree in Public Administration or a Master of Business Administration
- Possession of a valid driver’s licence
Organizational Needs
N/A
Operational Requirements
Ability to travel to Canada and elsewhere within the Brazil. Exposure to stress due to high volumes of work, frequent interruptions and multiple demands. Must be able to work overtime on short notice. May be required to travel within Brazil on short notice.
Conditions of Employment
The appointment of the successful candidate will be subject to a Reliability Status Check (RS) obtained by Management. To conduct the Reliability Status Check (RS), the candidate must submit the following documents on being selected by the Mission: Police report certificate; Letter of recognition from your bank stating your name, years of client service and your address. Professional and educational certificates; Brazilian I.D. and/or Passport; Certificate of Canadian Citizenship (if applicable); Birth Certificate; 3 x Passport photos; Letter(s) of reference; Valid work permit (where applicable).
Important Notes
How to apply:
- Applications will only be considered when received through our portal. Link for this job poster – https://www.wfca-tpce.com/vacancyView.php?requirementId=4024&.
- Candidates must clearly demonstrate in their covering letter how they possess the essential qualifications and, if applicable, the qualifications considered to be assets, by explaining clearly and concretely how they satisfy each criterion related to education and experience and linguistic profile with respect to the essential qualifications and, if applicable, with respect to each qualification considered to be an asset.
- Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
- Candidates who are unable to submit their application due to technical difficulties must report these to:LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.
Important Notes:
- Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
- Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
- The Consulate General of Canada in Rio de Janeiro, Brazil does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
- The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Rio de Janeiro, Brazil which might arise in the 12 months following the completion of this recruitment process.
- Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
- Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
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