Estágio – Human Resources Assistant – UNESCO – Brasília, DF

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Sector/Bureau: UNESCO Brasília Office.
Division/Section/ Unit: HR unit.
Supervisor/Manager (name/title): Renata Ritter Freire – HR Officer.
Expected date of the internship: December/2019 – January/2020.
Expected duration of 4 months – on a part-time basis (25h per week).

Assignment: Under the supervision of the Human Resources Officer, the intern is expected to carry out the following activities:
– Conduct research and contribute to organize data and files;
– Assist in the gathering and preparation of documents, lists and reports;
– Assist in the receipt, record, cataloguing and distribution of information, documents,
contracts and reports and in the organization of files;
– Maintain logs and files and update records in prearranged format for subsequent use;
– Collect and gather data and information on standard HR operational procedures;
– Assist in the information gathering, revision and updating of the Welcome Briefing
material for the sessions to be delivered to new comers as well as in the HR internal
procedures control and logistics;
– Create and update spreadsheets as needed;
– Assist in some basic aspects of the recruitment processes, such as job posting,
setting up interviews and reference checks;
– Day-to-day support to the work of the unit.

Learning Objectives:

The Internship Programme shall provide on-the-job training and, in the exchange for this
experience, the intern is expected to contribute to the activities of the HR unit.
The intern will be exposed to the work of an UN HR unit, learning how it functions with various
HR processes and services of an international organization.
As a result of this internship experience, the intern will be able to:
– Analyze quantitative data and prepare reports;
– Classify information into categories;
– Compile information from various sources;
– Prepare presentations;
– Draft and write correspondences, reports, memos, etc.

UNESCO is committed to promoting diversity and gender equality within its Secretariat.
Therefore, women, Afro-Brazilians and LGBT candidates are strongly encouraged to apply.
Persons with disabilities are also encouraged to apply. We are committed to ensuring the
diversity of the workforce in terms of nationality, gender and culture. UNESCO does not charge a fee at any stage of the recruitment process.

Profile – Abilities and competencies required:
– Tact and discretion are essential; high sense of confidentiality;
– Initiative (self-starter); positive approach; enthusiasm, creativity and adaptability;
– Good communication skills, both written and oral;
– Interpersonal skills and ability to work with a variety of people in different subjects as
well as listen to others and their messages and respond appropriately;
– Ability to maintain accurate files and records;
– Attention to detail and strong organization skills;
– Respect for cultural diversity, gender, religion, race, nationality and age.

Educational qualification:
– Completion of at least three years of full-time studies in a university, at the time of
application, in Administration, Psychology or related fields;
– Proficiency in Portuguese and working knowledge in English;
– Knowledge of Word, Excel and Power Point.

How to apply: Candidates should send a motivational letter (in Portuguese or English) together with an updated Curriculum Vitae to brz-trabalheconosco@unesco.org by 30th November 2019.

Please inform in the subject of the e-mail application: Internship – Human Resources.
Applications submitted after the closing date will not be considered.

Please note that UNESCO does not remunerate interns. Arrangements and costs for travel, visas, accommodation and living expenses are under the responsibility of interns or their sponsoring institution(s).

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