Executive Assistant to the Ambassador and Head of the Executive Office

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The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign and Commonwealth Office (Operations and Corporate Services)

Private Office

Advice, support and delivery for the Ambassador, and the Brazil network, to achieve the network objectives. Clear communication and efficient management of the Executive Office.

 

Roles and responsibilities:

  1. To manage and coordinate a smooth flow of information between the   Ambassador and the rest of the UK’s diplomatic network in Brazil, ensuring   that the Ambassador has the right support and preparation for each activity;   and passing feedback to the members of the network especially on the   Ambassador’s priorities and decisions.
  2. To ensure Executive Office support and coordination of the Brazil Board   (the main decision taking body), other committees, and the senior level   meeting of the network at the start of each week
  3. To manage the Ambassador’s diary so that their time is used to maximum   effect; and arrange meetings for the Ambassador with senior Brazilian   interlocutors, such as Ministers and CEOs.
  4. To organise the Ambassador’s travel within Brazil and to the UK, and   the budget for that travel.
  5. To work with colleagues in the British Consulates outside Brasilia to   ensure that the Ambassador is well prepared for all activities outside   Brasilia.
  6. To line manage the Events Manager and Ambassador’s Office Intern.

The job holder should be quick, precise and discreet. They should be a good planner and be able to juggle competing  demands, switch between different functions and be comfortable working at speed with a lot of different customers. They should also be a friendly and approachable face of the Executive office to senior outsiders, and to staff. They need to be keen to be part of a culture of excellence, respect and working together.

Resources managed:

Line management of 2 (Events Manager and   Ambassador’s Office Intern)

  • Excellent   command of written and spoken English and Portuguese with strong   organisational and communication skills
  • Experience as an   assistant, including with IT systems to support their work.
  • Good   self-management, interpersonal and communication skills
  • Fluency in English and Portuguese written and spoken

  • Experience of managing staff.

Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience

31 December 2017

B3 (L)

Full-time, Permanent

36

Latin America and Spanish speaking Caribbean

Brazil

Brasilia

British Embassy

1

7848

29 January 2018

Learning and development opportunities:

  • Other FCO Mandatory Training: Responsible   for Information , Diversity at Work, Health & Safety Awareness,   Unconscious Bias, Disability Awareness, LBG&T Awareness
  • Induction
  • Line Management learning   packages

  • The jobholder will need to be prepared to work occasionally outside normal working hours.
  • The period of probation for this role in 3 months.
  • The British Embassy in Brasilia offers an attractive working environment and a monthly remuneration package for this role of R$7.848,00 plus benefits (including an excellent health care package).
  • Core office hours are 8.30am-4.45pm, Monday -Thursday and 8.30am-4pm on Fridays

mais informações, clique aqui.

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