Department/Office: Department of Public Information
Duty Station: RIO DE JANEIRO
Posting Period: 25 September 2018 – 31 December 2018
Org. Setting and Reporting
The Department of Public Information/Strategic Communication Division internship is for an initial period of two months with an opportunity for extension, pending on the needs of the department. The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
This internship is located in the United Nations Information Centre (UNIC) in Rio de Janeiro, Brazil within the Information Centres Service (ICS), Strategic Communications Division (SCD), Department of Public Information (DPI).
Responsibilities
Daily responsibilities will depend on the needs of the Centre, and will take into account the individual’s background; the intern’s assigned office as well as the internship period. Duties may include, but are not limited to:
*Support admin staff in keeping files and accounts;
*Liaise with vendors to request quotes and other documentation;
*Research vendors, place phone calls, etc;
*Perform clerical tasks;
*Assist in organizing activities;
*Provide general office support (e.g. processing correspondence, maintaining files, records, and/or databases, organizing meetings, taking meeting minutes, etc.);
*Perform other related duties, as required.
Competencies
COMMUNICATION:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
TEAMWORK:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
PLANNING & ORGANIZING:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Education – To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
* Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
* Be computer literate in standard software applications;
* Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
* Have a demonstrated ability to successfully interact with individuals of diverse cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Work Experience – Applicants are not required to have professional experience for participation in the programme.
Languages – English and French are the working languages of the United Nations Secretariat. Fluency in English and Portuguese is required for the internship. Knowledge of other local languages is an asset.
Assessment – Potential candidates will be contacted by the hiring manager directly for further consideration.
Special Notice – A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
-Degree Programme (What are you currently studying?)
-Graduation Date (When will you graduate or when did you graduate from the programme?) – List the IT skills and programmes that you are proficient in.
-List your top three areas of interest.
-Explain why you are the best candidate for this specific internship.
-Explain your interest in the United Nations Internship Programme. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.
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