Title: Management Analyst
Vacancy End Date: 27/09/2018
Duty Station: Brasilia, Brazil
Contract Duration: 1 Year with possibility for extension
Education & Work Experience: Master’s Level Degree – 5 year(s) experience
Duties and Responsibilities
Summary of Key Functions:
1) Implementation of operational strategies
2) Risk management, partnerships and contractual support to project implementation, procurement processes for NIM/DIM projects and liaison with JOF.
3) Facilitation of knowledge building and knowledge sharing
1) Coordinates the implementation of operational strategies with an approach to achieving the following results:
- Full compliance of operations activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
- CO project support to operations business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in and control of the workflows in the unit of operational support for projects
- Analysis of requirements and synthesis of proposals for cost saving and reduction strategies, including cost recovery strategy.
- Implementation of the strategic legal and procurement support in the programme unit including sourcing strategy for IC management, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
- Compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring achievement of results.
- Preparation of periodic reports regarding operations indicators, including KPIs.
- Implementation of contact monitoring strategy.
- Monitoring operations dashboards and prepare reports to HQ and Head Office.
2) Provision of Risk management, partnerships and contractual support to project implementation, procurement processes for NIM/DIM projects, and liaison with JOF focusing on achievement of the following results:
- Support negotiation of procurement contracts and operational agreements, per corporate templates and procedures thereof;
- Support negotiation of financing and partnerships agreements, per corporate templates and procedures thereof;
- Support Contract management (including SC and IC) and issuance of contract amendments;
- Follow up contract execution and reports to the Operations Manager any sign of disturbance that may lead to a future contractual dispute (e.g. delay in contract’s deliverables);
- Contribute to the identification of solutions to potential disputes arising from and relating to the contractual relationships of the Country Office.
- Identify project implementation risks and report them to the Project Managers, ARR, Operations Manager and Country Director.
- Assist in the implementation of local private sector resource mobilization actions ensuring compatibility with corporate and seeking legal clearances from LO as required;
- Develop and monitor, in shared responsibility with the Operations Manager, the CO’s Standard Operations Procedures (SOPs);
- Assist, as required, in the implementation of UNDP’s strategic planning in the country.
- Support the Joint Operations Facility (JOF) on the implementation and application of JOF’s harmonized manuals and the functioning of the Joint Procurement Committee.
- Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals for projects.
- Negotiation of contracts in full compliance with UNDP rules and regulation.
- Review and certification of submissions to the Local Contract, Asset and Procurement Committee (LCAP) and Advisory Committee on Procurement (ACP).
- Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 2 in Atlas for Purchase orders approval.
- Seeks guidance from the LO and transmits it to the senior management of the Country Office (CO) in all legal matters within the framework of the Convention on Privileges and Immunities of the United Nations, of the Revised Standard Agreement and the United Nations Special Fund (1960);
- Liaise with and seek guidance from the L.O. on negotiations of agreements that may lead to changes to corporate templates, including the provision of legal instruments and information, as requested by the L.O.;
- Assist operationally, in the local implementation of pilot corporate initiatives and/or new corporate policies and procedures in the country, considering its legal framework for international technical cooperation (e.g. the 2016 Memorandum for the Provision of Services and the new Policy on Cost Recovery, in force since January 2016);
- Prepares briefs and other relevant documents to the L.O. in case of arbitration requests received by the C.O., sent either by legal or natural persons, and seeks guidance from the L.O. on the local administration of the proceedings.
3) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme management, risk management and procurement.
- Synthesis of lessons learnt and best practices in risk management and legal matters.
- Sound contributions to knowledge networks and communities of practice.
- Develop procurement learning plans for the CO on practice areas under her/his purview.
Ability to persuade others to follow Level 4: Generates commitment, excitement and excellence in others
Ability to improve performance and satisfaction Level 4: Models independent thinking and action
Ability to listen, adapt, persuade and transform Level 4: Synthesizes information to communicate independent analysis
Ability to get things done while exercising good judgement Level 4: Meets goals and quality criteria for delivery of products or services
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Ability to identify and prioritize risks, and organize action around mitigating them
Ability to try out / test new ways of engagement and communications. Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things
Ability to analyze the organization’s value proposition and shape visionary/long term plans. Use insight to identify target audiences and partners and to inform communication objectives, messages and solutions.
Required Skills and Experience
Education: Master’s Degree or equivalent in Law, Business Administration, Public Administration, Finance, Economics or related field.
Experience: Minimum of 5 years of relevant experience at the national or international level in providing management advisory services and/or risk management and operational systems. Experience in stablish KPIs, cost analysis, research and policy-level analysis. Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
Language Requirements: Fluency in Portuguese and English is required. Knowledge of Spanish will be an asset.
Important applicant information – All posts in the NO categories are subject to national recruitment. Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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