Application Deadline: 22-Oct-18
Languages Required: English and Portuguese
Background
The Joint Operations Facility (JOF) in Brazil is an innovative pilot initiative developed within the context of the implementation of the Business Operations Strategy (BOS) and aligned with the “Operating as One” pillar of the Standard Operating Procedures (SOPs) for UN Country Teams. The JOF is focused on the simplification of business processes and the integration of operational services across UN entities with flexibility to adapt to the country context. Currently it brings together five UN Funds, Programmes and Specialized Agencies as core founding members (UNDP, UNEnvironment, UNESCO, UNFPA and UNWOMEN) on a single service platform for business operations through harmonized procedures in Procurement and Travel The services are also provided on ad hoc basis to other UN entities in Brazil, on demand. To address redundant and/or inefficient business processes the JOF in Brazil is one of only four integrated Business Centres across the UN System. As such it is firmly anchored in the 2016 Quadrennial Comprehensive Policy Review (QCPR) seeking to address gaps and overlaps in the functions and capacities of the UN system, as it works more efficiently and collectively towards the implementation of the Sustainable Development Goals (SDGs).
Duties and Responsibilities
Under the overall guidance of the JOF Manager and direct supervision of the Procurement Analyst s/he helps the delivery of procurement services to JOF client/Agencies, ensuring high quality and accuracy of work. Summary of expected deliverables:
– Assist Procurement Analyst in managing regular Procurement processes
– Articulation and interface with projects, Agencies and stake holders
– Researches/Reports for Supporting the Procurement Processes
– Assist Procurement Analyst in managing regular Procurement Processes- Articulation and interface with projects, agencies and other stakeholder
– Researches/Reports/Advise for Supporting the Procurement Processes
Competencies
Core competencies:
Demonstrates commitment to UN’s mission, vision and values.
Promotes the vision, mission, and strategic goals of the Agencies.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Treats all people fairly without favoritism.
Demonstrating/safeguarding ethics and integrity.
Acting as a team player and facilitating team work.
Managing conflict.
Informed and transparent decision making.
Technical/Functional competencies:
Ability to do research and analysis. Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things. Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives. Documents and analyses innovative strategies and new approaches. Identifies and communicates opportunities to promote learning and knowledge sharing. Design and Implementation of Management Systems. Research and analysis and making recommendations on management systems. Maintains information/databases on system design features. Knowledge Management and Learning. Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks. Strives to keep job knowledge up-to-date through self-directed study and other means of learning. Demonstrates good knowledge of information technology and applies it in work assignments. Leadership and Self-Management. Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion. Anticipates client needs and addresses them promptly. Organizes and prioritizes work schedule to meet client needs and deadlines. Establishes, builds and sustains effective relationships within the work unit and with internal and external clients. Gathers, analyzes and disseminates information on best practice. Focuses on result for the client and responds positively to feedback. Consistently approaches work with energy and a positive, constructive attitude. Remains calm, in control and good humored even under pressure.
Required Skills and Experience
Education: Post-graduation course (lato sensu or stricto sensu) in social sciences, political science, public or business administration, or related fields.
Experience: At least 6 years relevant experience in the area of procurement. Experience and excellent ability in the usage of computers and office software programs. Working experience in the UN will be an asset.
Language Requirements:
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Click “Apply Now”. After filling the fields and clicking in “Submit Application”, you MUST attach in the next page (upload resume) the Personal History Form – P11 (CVs will not be considered for applications). Only applications made on UNDP Personal History Form – P11 and submitted on time in the UNDP Jobs System will be examined. All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.
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