Programme Assistant – UNESCO – Brasília, DF

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Purpose of the post:

Under the authority of the Director and Representative of UNESCO in Brazil and the supervision and guidance of the ED Coordinator, the incumbent will provide the following tasks during maternity leave coverage.

Main responsibilities:

– Technically assist the Education Coordinator in constantly liaising with the Education Sector at UNESCO Headquarters, with the Regional Bureau for Education in Latin America and the Caribbean (OREALC), with UNESCO institutes and other field offices;
– Assist the Education Coordinator in the provision of technical cooperation to the Ministry of Education by coordinating joint actions;
– Technically assist the ED Coordination in the planning and implementation of Regular
Programme Activities pertaining to the Education area and provide for the necessary reporting and administrative procedures related to those activities;
– Assist in the implementation of cooperation projects under the responsibility of the ED
Coordination by contributing to the elaboration of the project document, discussing its
implementation with partner institutions, and monitoring progress;
– Assist in the analyses and in the assess of the activities and reports of the consultants who participate in the projects concerned;
– Assist the ED Coordination in activities related to elaboration and analyses of the terms of
reference, following up all steps related to hiring specialists and technicians who shall be
involved in the projects execution;
– Follow-up and contribute to the proper execution of projects in the educational area;
– Organize and participate in meetings, conventions and other events related to the projects and educational issues, by organizing committee and panel coordination, as necessary;
– Provide technical reports based on educational research and analyze database of the studies that are being developed;
– Assist the ED Coordination on monitoring and supervision of the established project actions and be responsible for the contacts between UNESCO sector and other entities;
– Follow up and contribute to the UNITWIN/UNESCO Chairs Programme and UNESCO
Associated Schools Network;
– Assist and monitor the processing of the administrative documents, organizing all project
documentation – making hard and electronic files when necessary;
– Assist the ED Coordination by preparing correspondence, documents and reports;
– Organize travels, missions, meetings, events and seminars, at which UNESCO is represented.
– Work with other educational issues as required

Education:

Completion of secondary education is the minimum educational background required.
University degree in Education, International Relations or other related fields is an asset.

Work Experience:

Minimum of seven (7) years of previous experience in managing technical cooperation project’s activities and expenditures. Previous experience with educational area, with technical and administrative tasks is required. Experience in supporting technical or managerial professionals at the national or international level is also required. Good general knowledge of UNESCO’s field of competence should be an advantage.

Skills/ Competencies:

Pro-activeness and ability to work under pressure; initiative and discretion; ability and
flexibility to manage workload.
Ability to maintain accurate files and records; good organization skills.
Ability to work in a team environment to achieve common goals.
Good IT skills (Microsoft package), including experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.).
Experience in handling of web based management systems.
Good interpersonal skills with ability to maintain effective working relations within a multicultural environment: with people of different national and cultural background. Gender, religion, race, nationality and age sensitivity and adaptability.

Languages:

Proficiency in Portuguese (mandatory) and excellent working knowledge in English and/or
Spanish.
Conditions of Employment: This assignment is of full-time nature (Monday to Thursday: 8h30 to 12h30 / 14h to 18h; Friday: 8h30 to 14h). For this position, the monthly remuneration, which will be paid in local currency, will be BRL 8.735,31.
The contract will be only for six months, with a probationary period of thirty days, with the
purpose of covering a maternity leave.

How to apply:

Qualified candidates should send application to UNESCO Human Resources Unit in Brasilia,
by e-mail trabalhe.conosco@unesco.org.br or by mail to UNESCO Brasília Office, SAS –
Quadra 5 – Bloco H – Lote 6 Ed. CNPq/IBICT/UNESCO – 9º andar, CEP: 70.070-914 – Brasília /DF – Brasil, attaching an updated Curriculum Vitae, a motivational letter together with a completed official UNESCO form (Modelo Oficial de Currículo da UNESCO) which can be found at http://app3.brasilia.unesco.org/vagasubo/.

Closing date: 23 June 2019

VACANCY NUMBER (VN/PROG/ED/19/GS/001) AND JOB TITLE (Programme Assistant) MUST BE MENTIONED IN THE SUBJECT OF THE E-MAIL APPLICATION.
APPLICATIONS SUBMITTED AFTER THE CLOSING DATE WILL NOT BE CONSIDERED.

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