Project Assistant, UNFPA – Boa Vista, RR

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Background

The new UNFPA country programme for Brazil was approved by the Executive Board for a five-year period of 2017-2021 and covers 4 strategic areas: Sexual and Reproductive Health; Adolescents & Youth; Population Dynamics which includes South-South Cooperation in support of the ICPD agenda. The CPD is based on a total resource plan of USD 37.5m of which USD 4,5m regular resources and USD 33m to be mobilized.

At the same time, the UN in Brazil signed a new Development Assistance Framework (UNDAF) covering the same 5-year period as the UNFPA CPD (2017-2021). UNFPA Brazil was nominated to coordinate the 1 of the 5 strategic areas, the People pillar. In addition, UNFPA is chairing the Government/Interagency working group on Youth and the Government/Interagency working group of HIV/AIDS. Furthermore, UNFPA is co-chairing the Brazilian Chapter of the Global Health Partnership – H6.

An increasingly important part of UNFPA´s programme is implemented from locations other than the capital, Brasilia. Such is the case of UNFPA engagement in response to the influx of Venezuelans in Roraima, being managed from Boa Vista (RR). As of 2015, Brazilian authorities registered a growing number of Venezuelans seeking health services and asylum in Brazil. By July 2018, an estimated 25,000 Venezuelans were living in Roraima, 40% of which were women. On 15th February 2018 the Federal Government declared state of social emergency in Roraima and announced efforts to relocate migrants in other states, starting with the resettlement of 1,000 people in the cities of São Paulo, Manaus and Cuiabá on a voluntary basis. UNFPA started its operations in Roraima in 2017, focusing on the prevention and the response of Gender-Based Violence and Sexual and Reproductive Health in the emergency context.

The Project Assistant (PA) is located in Boa Vista – RR and reports to the Humanitarian Affairs Analyst. The PA is responsible for providing support to UNFPA activities in Roraima that promote Sexual and Reproductive Health, following the principles of the Guidelines for Interventions in the Field of Gender-Based Violence in Humanitarian Contexts developed through the Gender Group coordinated by UNFPA. The PA contributes to the design, planning and implementation of operational and communication actions from a perspective of Human Rights, gender and reproductive health.

Duties and Responsibilities

Under the overall guidance of the UNFPA Representative and the direct supervision of the Humanitarian Affairs Analyst, the incumbent provides communication and operational support to the UNFPA office in Roraima – Brazil. Major duties and responsibilities are as follows:

Media and social media:

Support the development and implementation of the UNFPA communication and advocacy strategy in Roraima, including: promoting the human rights of migrants, based on a gender focus, corporate image monitoring and UNFPA brand strategy support.

Support the development of content for the UNFPA website and for social networks related to UNFPA’s priority themes and action in Roraima, including posts, videos and materials.

Collect, analyze and share strategic materials for the mandate and work of UNFPA with the technical and communications team.

Provide coverage (text and images) of UNFPA-related activities for internal and external dissemination.

Knowledge management:

Provide data and information related to the communication required for the preparation of program and project documents.

Contribute to the planning, scheduling and reporting of the office; ensure the appropriate completion and publication of declarations, briefings and key documents required for the intervention.

Contribute to the development of knowledge sharing resources, synthesizing and documenting findings and lessons learned and developing relevant materials.

Support the implementation of communication procedures and protocols (editorial policy, authorization of the use of the image, use of the logo, etc…).

Assist in the management of communication files (library of photos, printed and online libraries, etc…).

Advocacy:

Go along, providing subsidies and ensuring quality and punctuality, elaboration of campaign products to the fight against xenophobia, with a gender focus: videos; outdoors, launch event and urban interventions.

Support the development and delivery of UNFPA advocacy and communication material.

Support advocacy and resource mobilization efforts, assisting in the development of relevant documentation, such as project summaries, fact sheets, presentations, abstracts, key notes, donor profiles, and participation in public information events as requested.

Monitoring and evaluation:

Assist in the implementation’s monitoring of the communications strategy / work plans.

Monitor news clippings related to UNFPA activities in Roraima and trend analysis.

Support the monitoring / evaluation of advocacy and communication activities, including those carried out by partners.

Administrative support for programs:

Organize logistical support for meetings, workshops, missions and events.

Participate in the training and guidance of UNFPA staff, UNFPA consultants and implementation partners related to communication.

Assist in the preparation of correspondence and prepare simple reports, declarations, presentations and speeches in Portuguese and / or English, as necessary.

Assist in the contracting process related to the communication (write Terms of Reference, obtain data for the creation of suppliers register, monitor product development and ensure that the pertinent documentation is complete).

Management of Project activities.

Provides data and information needed for preparation of programme and project documents. Contributes to office planning, programming and reporting.

Supports the preparation of progress and financial reports on project expenditures and analytical reports on current & past expenditure trends.

Assists in preparation of project budgets, revisions and processing for approval.

Supports the preparation of travel requests & authorizations, liaise with Travel Agency for issuing of tickets and indicates needs for reimbursements.

Maintains project files, updates data in Atlas pertaining to projects under his/her responsibility.

Commit to other tasks, as designated by the Supervisor.

Work relations

Internal contacts include the Operations Manager, the CO’s programme/technical team and the Senior Management Team.

Competencies

Corporate Skills

Integrity

Act in accordance with UNFPA and UN values, administrative rules, code of conduct and ethical principles.

Exercise critical judgment when handling operational data focusing on the better fulfillment of UNFPA’s mandate and securing information confidentiality.

Client/Partner Orientation

Contribute to the achievement of positive results for clients and partners by anticipating needs and concerns, and responding to them efficiently.

Sensitivity to cultural diversity

Demonstrate inclusive behavior with colleagues and stakeholders by successfully developing cross-cultural relationships.

Be adaptable and sensitive to political, religious and cultural differences.

Actively promote equity and gender diversity in all activities.

Innovation

Demonstrate curiosity and creativity when solving administrative problems.

Be tolerant with different points of view and understand the role of operations as an evolving area of ??UN reform which contributes to a more effective and efficient implementation.

Accountability

Be accountable for handling confidential information in support of UNFPA’s work in Brazil.

Ensure information is correctly collected, recorded and used to minimize errors and strengthen implementation.

Basic Skills

Achieve results

Seek ways to optimize the use of resources and ensure the correct execution of policies.

Promote actions to ensure that daily activities are executed on time.

Focus on problem solving

Actively support operational services and promote exchange of information with programme units.

Support the implementation of appropriate solutions in support to UNFPA operations, focusing on practices that have the potential to enhance existing systems and that can lead to the identification of corrective measures to solve problems.

Working in a Team and Managing Relationships

Promote team harmony by collaborating with colleagues and paying due consideration to ideas from other members.

Stay calm and focused even under pressure.

Take advantage of team diversity to achieve better and more innovative results.

Demonstrate resilience when dealing with complex and urgent tasks.

Ability to work independently and as part of a team.

Communication for impact

Encourage and actively engage in open, objective discussions demonstrating the ability to see problems and situations from the perspective of team members.

Express ideas clearly and encourage open dialogue in order to develop better solutions without undermining peer relationships.

Excellent writing and communication skills.

Good research skills and ability to synthesize information.

Functional skill set

Attention to detail and organization.

Appropriate handling documents, correspondence and reports.

Good planning skills.

Provide logistical and administrative support.

Knowledge of basic IT systems and hardware.

Required Skills and Experience

Mandatory requirements

Professional with a first university degree in Journalism, Social Communication or related areas and / or equivalence in professional experience;

Minimum experience of 2 years in communications;

Experience in Migration and emergency situations.

Desirable requirements

Knowledge of concepts and main debates related to issues of rights, sexual and reproductive health, gender equality, ethnic-racial equality, and adolescence and youth;

Initiative, capacity to organize and meet deadlines;

Ability to analyze and synthesize written communication;

Ability to work in teams, openness to respond positively to different points of view and criticism regarding their individual performance, as well as make necessary adjustments.

How to apply

Complete the P11 form available at http://www.unfpa.org.br/Arquivos/p11_port_final.doc

Procedure: On the vacancy announcement page, click “Apply Now”. After completing the necessary data, click on “Submit Application”. In “Attach Resume”, click “Browse” to include your already filled in P11. In “Upload Resume”, submit your P11.

Important notes

Only applications made using the P11 form and submitted within the deadline will be considered.

UNFPA is committed to human diversity in terms of gender, nationality and culture. People from minority groups, indigenous people and people with disabilities are encouraged to participate in the selection process. All applications will be analyzed with complete confidentiality.

Due to the high volume of applications, individual receipt confirmation is not be possible. Only a limited number of pre-selected candidates will be contacted.

Candidates must be of Brazilian nationality or have legal authorization to work in the country.

 

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COMPARTILHAR
Internacionalista, mineira, radicada no Rio de Janeiro desde 2012. Idealizadora/Fundadora do What's Rel? (2011). Business Development Latin America para uma empresa canadense de engenharia, sócia da PAR Consultoria, e grande entusiasta da carreira de R.I. :)

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