Hiring Agency: Consulate Recife
Position Title: Shipment Assistant
Open Period: 09/12/2018 – 09/26/2018
Salary: (BRL) R$66.465
Duty Location(s): 1 Vacancy in Recife, Pernambuco, BR
For More Info: HR Section, 813-416-3126, hr_recife@state.gov
Hiring Path: Open to the public. Who May Apply/Clarification From the Agency: For USEFM – FP-7 (USD 43,031). Actual FS salary determined by Washington D.C.
The U.S. Mission in Recife is seeking eligible and qualified applicants for the position of Shipment Assistant in the General Services Office.
The work schedule for this position is: Full Time (40 hours per week)
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required
Duties
Basic Function of the Position: Reports to the General Service Officer (GSO) and reviewed by Management Officer. Serves as sole Consulate General Recife Customs and Shipping (C&S) Assistant. Directs shipment and customs clearance and arranges for and facilitates the incoming and outgoing shipment and customs clearance process of household and personal effects, privately owned vehicles (POV), and other property of U.S. direct-hire (USDH) personnel. Manages import and export procedures for U.S. government (USG) official shipments, including equipment and supplies. Prepares documents for the Brazilian Ministry and Customs institutions to expedite all incoming shipments. Requests POV and GOV import permits and license plates, translates packing and inventories of official and private shipments (HHE and UAB shipments). Coordinates transfer of personnel effects with various Despatch agencies and Office of Travel and Transportation Management (TTM). Performs a variety of administrative duties, including coordination of payment of non-procurement invoices with the Embassy and maintains all incoming/outgoing shipment information in ILMS. Helps accredit the USDH newly arrived employee with CPF (Tax Roll Number) at the Brazilian customs office when their shipments are located at the port/airport. Coordinates VIP visitors’ airport expediting services. Manages vehicle registration procedures for official and personal vehicles. Maintains relationships with freight forwarding companies, customs brokers, transportation/freight companies, and customs officials at the Port of Suape, Port of Recife and international airport. Maintains contracts with transportation and customs broker. Serves as back-up for Procurement and/or Motor Pool.
EXPERIENCE: General administrative experience, including logistics, general transportation and/or import/export procedures is required.
JOB KNOWLEDGE: Knowledge of work procedures with airline companies, airport freight services, freight forwarders and shipping companies. Knowledge of Brazilian Government laws, decrees, and general regulations pertaining to customs clearance of diplomatic shipments, import/export permits, registration of vehicles, and practices of local transfer and packing companies. Knowledge of USG and Mission specific regulations and procedures regarding licensing, shipment of household and personal effects, private owned vehicle, and other private property. Knowledge of USG requirements and documentation on the shipment of official and personal property.
Education Requirements: A minimum of 2 years of college or university studies in business administration or in any discipline related to the liberal arts or the social sciences is required.
LANGUAGE: Level IV (Fluent) in speaking/reading/writing English is required. Level IV (Fluent) in speaking/reading/writing Portuguese is required. (This may be tested)
SKILLS AND ABILITIES: Basic computer skills and knowledge of Microsoft Office basic package (Word, Excel, PowerPoint and Outlook) and Internet. Good communication skills, customer service abilities, and tact when dealing with different levels of personnel in the Consulate and customs and shipping partners in Brazil and the United States. Must have strong organizational skills, paying close attention to details and schedules. Ability to work in a team environment and to work independently with little direction. Ability to establish and cultivate effective working relationships with others. Must have strong organizational skills, paying close attention to details and schedules. Must have a local driver’s license category B.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
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