Shipment Assistant – Embaixada dos Estados Unidos – Brasília, DF



Responsible for all import/export procedures for the position’s portfolio share. Prepares supporting documentation for private and government entities to expedite all incoming and outgoing diplomatic shipments. Duties include requesting diplomatic and regular license plates and registrations for diplomatic vehicles, POV and GOV import permits, translating packing and inventories of official and private shipments (HHE and UAB shipments), issuing a Government Bill of Lading (GBL) and coordinating all packout and delivery schedules with customers. Maintains close contacts with brokers’ offices in Rio de Janeiro, port of Santos and Sao Paulo regarding all shipments.

Qualifications and Evaluations


EXPERIENCE: Experience in transportation logistics, customs and shipping, or import/export processes in Brazil that includes customer service experience is required.

JOB KNOWLEDGE: Knowledge of USG and Mission specific regulations and procedures regarding licensing, shipment of household and personal effects, POV, and other private property. Knowledge of Brazilian government regulations and customs exceptions, import/export permits, registration of vehicles, and practices of local transfer and packing companies. Knowledge of USG requirements and documentation on the shipment of official and personal property. Must have proficiency with Siscomex – the automated Brazilian customs system.

Education Requirements:

Completion of Secondary School is required.


LANGUAGE: (This may be tested)

Level IV (fluent) reading/writing/speaking in Portuguese is required.

Level III (Good Working Knowledge) reading/writing / speaking in English is required.

SKILLS AND ABILITIES:  (This may be tested)

Ability to administer the shipment and customs clearance duties effectively. User’s knowledge of Microsoft Office, Microsoft Outlook, and Internet. Ability to quickly learn Embassy applications: e-invoicing, Microsoft Access Shipping system. Must be tactful in dealings with customs office, shipment, transfer and packing companies that administer licensing, exceptions and permits. Strong attention to details and schedules. Ability to deal with different levels of official personnel from the Mission as well as those of the host country. Ability to resolve bureaucratic matters using effective interpersonal and communication skills. Ability to carry out responsibilities with minimal supervision. Must have excellent interpersonal skills. Typing level I (15-29wpm). Must possess a valid local driver’s license category B.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brasilia may receive a compensation package that may include health, separation, and other benefits.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.


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