Efetivo – Executive Assistant Intern – British Embassy – Brasília, DF

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British Embassy

Executive Assistant Intern – Ambassador’s Office

Brasília
Foreign & Commonwealth Office

Job Description (Roles and Responsibilities)

Main purpose of job 

An opportunity to work at the British Embassy in Brasilia assisting the Ambassador, the Deputy Head of Mission and Executive Office.

The intern will be required to assist with the day-to-day running of a busy office.

Roles and responsibilities 

  • Assisting the Ambassador’s office with daily administrative tasks
  • Arranging meetings, establishing and developing contacts with businesses and government
  • Preparing booklets, sending out invitations
  • Assisting on preparations for events and attending events as necessary
  • Organising travel logistics and visit programmes
  • Translating documents and reports
  • Inserting new contacts in the database and updating it; maintaining the general filing system; Photocopying and distribution of documents
  • Other tasks which will support the team

We welcome applicants from all backgrounds

We will also work with the successful candidate in looking for ways to combine their academic interests with the work undertake at the Embassy.

Essential qualifications, skills and experience

  • The successful candidate should be at least a one-year student in Secretarial Sciences, Business Administration and related fields
  • Good judgement in the handling of sensitive information
  • The successful candidate must be a team worker and know how to prioritise accordingly. They must also be flexible, dynamic and pro-active
  • Good command of written and spoken English and Portuguese with strong organisational and communication skills
  • Excellent computer skills

Desirable qualifications, skills and experience

  • Experience in organising events will be considered an advantage

• Required competencies Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience Application deadline Application deadline – day Application deadline – month Application deadline – year 1 March 2021 Grade Internship Type of Position Intern, Fixed term, with possibility of renewal Working hours per week 30 (6 hours / day, flexible) Location (City) Brasilia Type of Post British Embassy Number of vacancies 1 Stipend / Allowance BR 1697.

• 70 Start Date Start Date – day Start Date – month Start Date – year 12 April 2021 Other benefits and conditions of employment

• Internship contract is for 6 months, with the possibility for renewal up to 2 years thereafter.

Working pattern:

30 hours per week, Monday-Friday. 6 hours per day, which are flexible. Applicants can split their time between morning and afternoons.

The jobholder will be working remotely for the time being, however, will be expected to return to the office once normal operations resume.

The British Embassy is committed to Learning and Development both through formal training and development opportunities on the job’.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

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