Temporary – Office Support – IFC – World Bank Group – São Paulo, SP

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International Finance Corporation - World Bank Group

Description

International Finance Corporation — a sister organization of the World Bank and member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2019, we invested more than $19 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. 
 
CLA region is looking for an ETT based in Sao Paulo, Brazil. 

Roles and Responsibilities

  • The ETT will be responsible for the full range of office support work, including managing processes and monitoring schedules related to their Team’s products and tasks. He/She will report to the Brazil Country Manager;
  • The candidate will coordinate extensively with the Office staff and liaise frequently with team members both at Headquarters and in the Facility Country Offices, as well as external counterparts. He/She will work regularly and substantially in more than one language (English/Portuguese), including translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and Portuguese.

Duties and Responsibilities

  • Answer phone calls, take messages and direct them where appropriate; post notices/messages for the IFC Sao Paulo staff and visiting missions;
  • Greet, assist and announce walk-in clients, vendors, job applicants and other visitors to the IFC Sao Paulo Staff in a courteous and professional manner; answer questions and direct them to the appropriate individuals in the Office;
  • Receive, sort and distribute incoming mails, faxes and courier packages;
  • Reserve, monitor and prepare conference rooms for scheduled meetings;
  • Responsible for delivering checks to the vendors, coordinating with the Finance Team;
  • Process the Diplomatic Pouch mailing to/from DC;
  • Coordinate the flow of incoming and outgoing documents;
  • Draft and edit routine correspondence, as required by task managers;
  • Assist task team in the preparation and logistical planning of conferences, workshops, seminars, etc, as required;
  • Support other assistants in their absence and during heavy workload periods;
  • Support the team members with a variety of tasks: i.e. documents, xerox, pouch, etc;
  • Maintain and organize a file with courier invoices;
  • Track, follow-up and support the office services bills to be paid; 
  • Quote for office supplies and miscellaneous materials;
  • Organize meeting rooms and stock of office materials.

Selection Criteria

  • Minimum Education/Experience: High school diploma with 1 year of experience;
  • English and Portuguese languages are essential;
  • Knowledge of Word / Excel / Power Point/ Lotus Notes;
  • Desirable knowledge of WBG organization, relevant business practice and procedures, including records management and filing procedures.

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